Office Manager

Date: 25-Nov-2022

Location: WROCŁAW, PL, 50-088

Company: OVHcloud

Office Manager


We are looking for an Office Manager for our HR department, whose role is to anticipate, support and prepare the teams for the group’s development, by embodying the OVHcloud culture.

Before it becomes a technical challenge, OVHcloud is a human adventure, a story of women and men who share the same values above all else. In this sense, the HR team dedicates all its energy to finding, cultivating and growing our talents, via daily support for the teams.

The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group’s internal policies.





• HR activities
o    Collaborate closely with the Group's HR department, its expert services and the HRBP department
o    Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)
o    Support newcomers’ onboarding and provide them with all the necessary environment for their job
o    Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)
o    Realization of monthly HR reports
o    Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),
o    Control the proper execution of the payroll cycle by the accounting firm
o    Organize internal events in accordance with Group policies (thematic, budget, etc.)
o    Be available for managers and collaborators for any HR issue. Relay to the HRBP or HR department when needed.


•    Financial and legal activities
o    Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)
o    Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury
o    Provide budget and forecast reports when required from the different departments
o    Control the proper execution and the respect of deadline of the financial reports
o    Compile monthly accounting reports and liaise with HQ accounting teams


•      Site Administration
o    Ensure the application, respect and update of health and safety policies
o    Make the necessary purchases for the good supply of the site (supplies, consumables, etc)



At OVHcloud, we encourage boldness and initiative. Beyond these missions, we therefore expect you to be proactive and participate in the continuous improvement of your scope.



•    Technical Skills
o    Excellent administrative and accounting knowledge
o    Execute and control a payroll process
o    Experience in office management
o    Experience in Human Resources management appreciated
o    Good level of English


•    Soft Skills
o    Ability to coordinate different teams/departments, team player
o    Client oriented
o    Excellent interpersonal skills
o    Good management of stress, time and priorities
o    Organizational skills
o    Versatility