Office Manager - Fixed term contract

Office Manager - Fixed term contract

Within your #OneTeam

The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group's internal policies.

Your main responsibilities :

HR activities

-Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)

-Support newcomers' onboarding and provide them with all the necessary environment for their job

-Organize meetings for the different teams

-Ensure Internal Group communications are released and understood within the site

-Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)

-Ensure compliance with the local legal framework

-Realization of monthly HR reports

-Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.),establish the link between the accounting firm and HR department

-Control the proper execution of the payroll cycle by the accounting firm

-Follo up training requests in collaboration with the Training Center

-Organize internal events in accordance with Group policies (thematic, budget, etc.)

Financial and legal activities

-Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)

-Guarantee the reliability of our commercial contracts and our website's provisions

-Manage clients' requests in legal matters and relay to the Group's legal department when needed

-Manage requests from local authorities

-Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury

-Validate customer payments in our internal tools

-Management of customer refunds

-Provide budget and forecast reports when required from the different departments

-Control the proper execution and the respect of deadline of the financial reports

-Compile monthly accounting reports and liaise with HQ accounting teams

-Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures

Site Administration

-Ensure the application, respect and update of health and safety policies

-Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design

-Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one

-Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)

-Mail management and control

-Liaise with other offices, contractors, suppliers and other organizations

Your future impact

-Establish and maintain relationships with external contractors, such as payroll providers, and internal teams, including finance.

-Gain proficiency in core activities within the scope, including payroll, administrative, finance, and legal support, contributing to office efficiency in these areas.

Skills required :

TECHNICAL SKILLS

-Excellent administrative and accounting knowledge

-Execute and control a payroll process

-Experience in office management

-Experience in Human Resources management appreciated

-Good level of English

SOFT SKILLS

-Ability to coordinate different teams/departments, team player

-Client oriented

-Excellent interpersonal skills

-Good management of stress, time and priorities

-Organizational skills

-Versatility

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